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Corporate
Book and Seal
Keep all of your business records and documentation organized and easily accessible with a corporate book and seal.
What Is a Corporate Book and Seal?
A corporate records book and seal is a neat, professional way to store and organize all of your important business documents. The seal is a unique stamp or logo that serves as the company's signature on important paperwork. This ensures authenticity when creating legal documents.
What a Corporate Records Book Includes
Corporate Book and Seal
A corporate book is, as its name suggests, a book or binder containing all of the documentation. The company seal is a stamp or logo that authenticates legal documents. The seal is used to validate agreements, contracts, and other official documents.
Throughout the course of your company's lifecycle, certain corporate documents may need to be produced, which require a corporate seal. Additionally, other important documents may need to be accessed. A corporate book and seal is an invaluable tool for producing, organizing and storing these essential business documents.
Articles of Incorporation
The corporate records book includes the Articles of Incorporation – a legal document filed with the Secretary of State that establishes your business as an entity. This usually includes:
- Company name
- Legal purpose
- Type of business
- Registered agent information
- Shareholder and/or membership information
Company Bylaws
Corporation bylaws and LLC operating agreements contain the rules that govern how your organization operates. They help to ensure cohesion between shareholders and directors/managers when making decisions. Bylaws and operating agreements also outline procedures for voting and electing directors, as well as other internal operations. Regardless of if you're an LLC or corporation, every business requires bylaws/an operating agreement to adhere to domestic state business corporation or LLC laws, as applicable.
This section of your corporate book might also include:
- Partnership agreements
- Shareholder agreements
- Leases
- Deeds
- Asset purchase or sale agreements
- Bill of sale
- Proposal agreements
- Service agreements
- Indemnification agreements
- Employment agreements
Stock and Membership Certificates
The corporate book also includes stock and/or membership certificates. These documents are a legal record of stock ownership/membership interest in the corporation/LLC. This will include:
- Name
- Business name
- Identification number
- How many shares you own, or your ownership percentage
- Signatures from the business' signatories (often a president, secretary, etc.)
Company Minutes
The corporate records book should also include the minutes from all board meetings. The minutes should detail such board actions as:
- Board decisions and resolutions
- Elections of officers
- Stock issuance or transfers
By keeping minutes from each meeting, you can easily refer back to decisions that were made at any given time. This helps to ensure that your company is following the regulations and procedures set forth in the bylaws/operating agreement and ensures corporate actions are being documented in compliance with the domicile state business corporation or LLC laws.
Client Testimonials
We’ve worked with small businesses and some of the country's largest insurance agencies and brokerages.
No job is too big or too small.
Moni Milchman
Co-Founder, Executive Chairman
InsurMedix Inc.
“I absolutely recommend 3H Corporate Services. We were working with a general law firm to handle insurance broker and surplus lines licensing and corporate registrations across 49 US states and jurisdictions. We’ve since moved all that work to 3H Corporate Services and are paying less to get better service.”
Celia Santana
President & Chief Executive Officer
Personal Risk Management Solutions
“We were referred to 3H Corporate Services 17 years ago when we launched our high-net-worth personal insurance brokerage. In that time, we’ve received nothing but exceptional service and never considered utilizing anyone else. 3H Corporate Services handles all our licensing and Secretary of State registrations, so we don’t have to worry about them. It would cost us a lot more to do it ourselves. The team is incredibly responsive, efficient, and effective. I highly recommend them!”
Courtney Stough
Chief Legal Officer/Chief Operating Officer
Frontier Risk
“3H Corporate Services has been an extremely valuable partner for our startup agency. Their expertise in both licensing and complex corporate structures saved us significant amounts of money in initial filing costs, and in recurring annual expenses. Plus, they deliver a true “white-glove” experience with same-day response times and exemplary service in every interaction. They’ve proven to be real asset to our organization.”
Max Brenner
Chief Executive Officer
With Coverage
"3H Corporate Services' team is great. They are responsive, professional, knowledgeable, and a reliable partner."
Dave Quinn
President
NAESIP
"I cannot overstate the value of their recommendations. They approached us with a strategy to change the way we manage our annual licensing fees. In the past, they all came up at roughly the same time which required us to come up with a lot of cash to cover them. Now, we’re paying out smaller amounts each month, which is much easier for our business to manage. It’s really valuable to have the kind of knowledge, expertise, and technology the 3H team puts to work on our behalf."
Chris Peterson
President
Chris-Leef General Agency, Inc.
“We started working with 3H in 2014, following multiple referrals. At that time, we had just acquired an agency and were looking for a way to eliminate liability associated with insurance compliance-related filings. The cost analysis of having to undertake this work internally didn’t make economic sense and so we engaged 3H. Our decision to do so has proved to be beneficial and very valuable; we have been extremely impressed with their services ever since.”
Les Ross
Executive Vice President
Jencap Group
“The overall compliance topic is very important to our Group, including the core issues of ensuring that we have appropriate licenses and business registrations – and that they are properly maintained in a centralized/uniform manner. The 3H team has played an instrumental role in working with us to establish a national protocol that effectively addresses these elements of our compliance effort.”
Coryn Thalmann
CEO/COO
Jimcor Agency, Inc.
“We have been working with 3H Corporate Services for over 18 years. They have been doing all our licensing since then and we have never had a problem. They are extremely reliable, and therefore, we never have to follow up or worry that our license did not get renewed. When we have had an inquiry, they are and have been extremely responsive and courteous. I highly recommend them.”
Lacey Hudson
Licensing Coordinator
Starkweather & Shepley
“I now spend only 3 - 5 hours a month on managing licenses rather than 2 - 3 weeks! I highly recommend Creative Compliance Software Solutions.”
Bob Nosik
Vice President - Facilities
OneGroup
“As one who has dealt with licensing for years, I want to thank you all for being so darn good at your jobs. OneGroup has really established themselves with a partner that they can count on and work with, your customer service is just awesome.”